EPC - Supplier - Q4 2026 Newsletter

Hello,

As summer winds down and the fall conference season begins, we'd like to share a few updates, reminders, and opportunities for Empire Procure Connect statewide contract vendors. Please share this newsletter with your resellers and distributors.

Thank you for helping Empire State Alliance agencies, schools, municipalities, and cooperative purchasing entities access the products and services they need efficiently.

What's New This Quarter

Expanding Supplier Opportunities

Empire Procure Connect continues to help suppliers connect with procurement opportunities across participating agencies and organizations throughout New York.

Maintaining an updated supplier profile and monitoring active solicitations can help maximize your visibility and business opportunities.

Current Contract List

An updated listing of New York State contracts open to New York Cooperative Purchasing Program participants is available on the EPC News & Events page. The spreadsheet is organized in multiple tabs, so review it to confirm how your contract appears to buyers.

Join Us for the Supplier Onboarding Webinar

Wednesday, October 21, 2026 at 2:00 p.m. ET

Whether you're new to Empire Procure Connect or want a refresher, this session walks through getting set up, keeping your information current, and making the most of your marketplace presence. There will be time for questions at the end.

REGISTER HERE

Can't make it? A recording will be posted on the Supplier Resource Page, along with the June 2026 session.

Update Your BidNet Direct Account

Log in to BidNet Direct periodically to keep your information current and your account active. An inactive account can mean missed bid notifications and buyers finding out-of-date contact details. For step-by-step instructions, see [INSERT LINK TO ACCOUNT UPDATE INSTRUCTIONS].

Quarterly Supplier Reminders

As we close out Q3, here are a few important reminders:

• Review and update supplier contact information
• Monitor bid notifications and solicitation updates
• Stay current on contract and reporting requirements
• Check system messages regularly for important announcements

Keeping your information accurate helps buyers find and engage with your business more effectively.

Q3 Sales Reporting

A requirement of the Empire Procure Connect Marketplace Program is reporting quarterly sales made on your cooperative contract(s) to Cooperative Purchasing Participants, including counties, school districts, municipalities, and authorities.

Q3 covers July 1 – September 30, 2026. Reports are due by October 31.

• Report all Q3 sales, even if the total is zero
• Submit through the Reconciler system
• Refer to your cooperative contract(s) and current EPC Marketplace Contract Amendment(s) to confirm which sales to report

Reporting and payment questions: reconciler@mdfcommerce.com

General supplier questions: suppliers@empireprocureconnect.info

Supplier Spotlight Opportunities

We love celebrating the success of our supplier partners!

Interested in being featured in a future newsletter or outreach campaign? We're looking for:

• Supplier success stories
• Procurement partnership highlights
• Event participation photos
• Best practices and helpful supplier tips

Stay tuned for future opportunities to showcase your business and connect with the broader supplier community.

Upcoming Events & Outreach

The Empire Procure Connect team is out at conferences, outreach events, and procurement networking opportunities this fall. Here's where you can find us:

If you see our team at an event, be sure to stop by and say hello! We always enjoy connecting with suppliers and hearing about your experiences and successes.

View the full events calendar 

Bring EPC Signage to Your Own Events

Exhibiting or attending an event this fall? Show buyers that your statewide contract is available on the EPC platform with our customizable "Proud EPC Contract Holder" table-top sign, available on the Supplier Resource Page (password: EPCSupplierSupport!).

The 11" x 17" sign is print-ready, and yours to personalize:

• Add your company logo, contract details, or other branding elements
• Print as is — the included QR code sends buyers to empireprocureconnect.com to search contracts
• Or swap in your own QR code linking directly to your contract on EPC (test it before you finalize the file)
• Pre-formatted for FedEx printing, which includes the table-top display hardware — costs start around $17.99 per sign

Printing and shipping costs are the supplier's responsibility, and you're welcome to use the print supplier of your choice. Full instructions are included in the download.

Supplier Resources

Need help navigating the system or accessing supplier tools and training? Visit the Empire Procure Connect Supplier Resource Page for support and helpful information.

Resources include:

• Marketing materials and logos
• Customizable conference signage
• Helpful guides
• Frequently asked questions
• Webinar recordings, including the June 2026 Supplier Onboarding webinar

Be sure to bookmark the resource page and check back regularly for updates and new materials.

Thank You

Thank you for being a valued member of the Empire Procure Connect supplier community. Your partnership helps support transparent, efficient, and effective public procurement across New York.

We appreciate your continued collaboration and look forward to another successful quarter together!

See you next quarter!

— Empire Procure Connect Team

EPC Supplier Support

General supplier questions: suppliers@empireprocureconnect.info

Reporting and payment questions: reconciler@mdfcommerce.com

Technical support (BidNet direct): support@bidnet.com